When you’re preparing for a merger or sale it is essential to share confidential information with outside parties. This could be anything from legal documents to research and financial records. It’s important that you take this precautionary step to avoid your intellectual property from being compromised or leaking. That’s why a lot of businesses make use of virtual data rooms in order to facilitate due diligence with investors and partners.
One of the first things you should do when setting up a virtual data room is to invite users, which can be done in bulk by using the bulk invitation feature. Once you have all your users enrolled you can assign them access to specific folders and documents in the virtual data room. You should limit the number documents that users are allowed to view at any one time. It is also recommended to create a standard file structure, and ensure that your files are saved using the proper format.
After you’ve granted users access, take a look at your reports and track activity regularly. This will help you keep in mind the number of times your users access the virtual data room and which files they are most interested in. You can also see how long each user has spent on a file.
You can view the reports within your iDeals’s virtual data room by logging into Reporting and selecting the data that you would like to see. The reports will be displayed on the page and can be filtered according to access Groups Documents, Categories, and Active Users.